Privacy notice
Flex2000 is committed to ensuring the security of personal data, which is why it has prepared this document which describes the conditions under which it processes your personal data, hereinafter referred to as “Subject Holders”.
Flex2000 respects the Holders' right to privacy and declares to comply with applicable legal and regulatory provisions regarding privacy and protection of personal data, adopting appropriate measures to guarantee the privacy and confidentiality of personal data transmitted by Holders.
In order to clarify the processing of data, as well as its purpose and the rights of data subjects, it is advisable to periodically read this Privacy Notice.
To clarify any doubts, Holders have the following email address at their disposal: dpo@flex2000.pt
Who is responsible for processing your personal data?
Flex2000 is responsible for processing the personal data of its customers (or potential customers), partners and suppliers, following for this purpose the terms of data protection legislation in force in the European Union (the General Data Protection Regulation – GDPR).
Flex2000 can be contacted:
- via post, to Rua Eng. Ferreira Dias, 389 | Ovar Industrial Zone - Phase III 3880-327 in Ovar | Portugal- by calling 256581 940
- via email address: rgpd@flex2000.pt
What personal data do we collect?
The personal data we collect depends on the context of your interactions with Flex2000, within the scope of your business activity and in compliance with the obligations to which you are legally bound.
Flex2000 collects and processes personal data provided by Holders through the various contacts established between the parties, both in person and by telephone, by post or email.
What are the purposes that precede the collection of your personal data and what is the basis for their processing?
Flex2000 ensures that the processing of your personal data is carried out within the scope of the purpose for which they were collected, or for purposes compatible with the initial purpose for which they were collected. Furthermore, we process your personal data for legally stipulated purposes.
Customer and potential customer management
The processing of your data is necessary for the execution of the contract to be concluded between you and Flex2000, or to carry out pre-contractual measures at your request. If you do not provide your data, we will not be able to provide you with the services requested or contracted.
Customer data may be communicated to third parties, namely public authorities, for the purposes of complying with legal or contractual obligations.
Supplier management
The processing of your data is necessary for the execution of the contract to be concluded between you and A Flex2000, or to carry out pre-contractual measures at your request. If you do not make your data available, we will not be able to fulfill the contractual obligations assumed.
Management of complaints and contacts received by Flex2000
You can send us, via email, info@flex2000.pt suggestions or complaints regarding the services provided by Flex2000. Your personal data will be collected to analyze and resolve the situation underlying your suggestion or complaint and will be processed based on Flex2000's legitimate interests.
Reporting Channel Management
The Flex2000 Reporting Channel is the safe space in which you can report irregular practices according to the defined scope. If the complaint is submitted in a “Confidential” manner, personal data may be inserted by the complainant. Even so, this visualization will be ensured in accordance with the compliance explained in this document.
Application Management
On the “Human Resources” portal, the candidate enters their personal data in the form of a response to a “Job Offer” or via a “Spontaneous Application” form.
For how long do we keep your personal data?
The personal data collected and processed are preserved, taking into account their purpose, respecting the applicable legal deadlines.
In cases where a legal period does not apply regarding the conservation and storage of personal data, such data will only be stored and preserved for the appropriate period and to the extent necessary, taking into account the purposes for which they were collected, except if, in At some point, the holder of personal data, within legal limits, exercises their rights to object or erasure, or withdraw their consent.
Who can we share your personal data with?
Flex2000 may share your personal data with third parties, who will have access to it. Such third parties include public authorities, service providers, among others.
As part of its activity, Flex2000 may use subcontractors, who will access and process your personal data in accordance with Flex2000's instructions.
To this end, we ensure that such subcontractors offer sufficient guarantees for the execution of appropriate technical and organizational measures, so that the processing meets the requirements of the GDPR and other applicable legislation, as well as ensuring the defense of the rights of holders of personal data.
Therefore, Flex2000 may also share your personal data when such sharing is necessary or appropriate in light of applicable legislation, to comply with legal obligations to which it is bound, to respond to requests from public authorities, in case interests are at stake. vital data of the holder of personal data or third parties, for the protection of the rights and property of Flex2000, or when you have given us your prior consent.
What are the rights of personal data holders?
Under applicable legislation, you may exercise the following rights:
- Right of Access: obtain confirmation as to whether or not your personal data is being processed and, if so, access it.
- Right to Rectification: obtain the rectification of inaccurate personal data concerning you and request that your incomplete personal data be completed;
- Right to Erasure: obtain the erasure of your personal data, except in cases where there are grounds that validate its conservation;
- Right to Limitation of Processing: obtain limitation of the processing of your personal data when they relate to certain categories of data or processing purposes;
- Right to Portability: to receive the personal data you provided to us, in a structured, commonly used and machine-readable format, as well as to request the transmission of your personal data to another person responsible for the processing;
- Right to Oppose: to object, at any time, to certain processing of your personal data, such as, for example, in the case of the processing of personal data for direct marketing purposes;
- Right to Not Be Subject to Automated Individual Decisions, including Profiling: not to be subject to any decision made exclusively on the basis of automated processing, including profiling, that produces effects in your legal sphere or that significantly affects you in a similar way.
In order for you to exercise your rights, you must contact us via email: dpo@flex2000.pt
Furthermore, you are guaranteed the right to withdraw your consent whenever you have given it, through the means indicated above. The withdrawal of consent does not, however, invalidate the processing carried out up to the date of withdrawal.
The holder of personal data also has the right to lodge a complaint with the CNPD, or other competent supervisory authority, as well as to resort to any other legal remedy, if he considers that his personal data is not subject to processing. permitted by Flex2000, in accordance with current legislation and this notice.
What security measures are adopted?
Flex2000 uses several security measures, including authentication tools, encryption and digital certificates to help protect and maintain the security, integrity and availability of your personal data.
Although the transmission of data via the internet or website cannot guarantee complete security against intrusions, Flex2000 and its service providers and commercial partners use their best efforts to implement and maintain physical, electronic and procedural security measures designed to protect personal data of Data Subjects in accordance with applicable data protection requirements.
Under what circumstances do we transfer your personal data to third countries?
The activity conducted by Flex2000 may involve the transfer of your personal data to third countries – located outside the European Union or that do not belong to the European Economic Area – even if this occurs occasionally and always in the relationship established with other services used by Flex2000.
In such situations, all necessary and appropriate measures will be adopted to ensure the protection of your personal data.
One of these situations occurs within the scope of Flex2000's presence on social networks, having a limited influence on the data processing carried out by the operators of these networks (for example, member management and general information management). In situations where we have no influence, we try to ensure, as far as possible, that social media operators act in accordance with the privacy and data protection requirements required by the GDPR. However, in many cases, we have no influence over this data processing carried out by operators and we do not have clear knowledge of the data being processed on certain occasions.
Social network operators manage the entire IT infrastructure of the service, applying their own privacy and data protection rules and, in addition, maintain their own relationships with users (insofar as these are registered users of the social network) . Furthermore, operators are fully responsible for all issues related to user profile data to which Flex2000 does not have access.
How do we use “Cookies”?
To find out more about cookies and how Flex2000 uses them on its website, see our Cookie Notice.
In no way will cookies be used to invade the User's privacy, they are only used to identify the User and trace their profile in order to, for example, send marketing and/or promotional actions and market research.
Cookies are stored on the User's computer's hard drive to save their preferences, such as login/password, if the User chooses the option to log in automatically on the next visit.
If you wish, the User can disable cookies in their web browser, but they will lose some of the functionality. The User has the possibility of configuring their browser to be notified, on the computer screen, about the receipt of cookies and to prevent their installation on the hard drive. The information relevant to this configuration is available in the browser's instructions and manuals.
Changes to the Privacy Notice
This Privacy Notice may be updated or changed at any time and without prior notice.
All updates to the Privacy Notice will be communicated through a notice on our Website: https://www.flex2000.pt so that such changes can be immediately understood.
Ovar, October 10, 2024
